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Events Coordinator

Hands On Atlanta is hiring!

About

We are looking for an enthusiastic, experienced events professional who shares our passion for service and our civic pride. At Hands On Atlanta, we mobilize the community to tackle our city’s most pressing needs. With over 70,000 volunteers, 150+ nonprofit partners, and a diverse array of programs, we’re making Atlanta a more engaged and equitable community for all.

Some things you should know

  • We have a storied, 35-year history of serving the Atlanta community.

  • We are a team of fun, community-minded service nerds.

  • We like to work hard and aren’t afraid to roll up our sleeves when necessary.

  • We enjoy a highly-collaborative, hybrid (both in-office and work from home) work environment.

Job Description

About the position

We’re seeking an Events Coordinator who knows event planning inside and out. You’ll be diving into large-scale volunteer projects, specifically our Custom Corporate Projects department. Got creativity? Great! You’ll be designing and customizing signature events for our corporate partners. You’ll be working across departments, researching, and cultivating relationships, meeting big goals, and helping lead the charge in making our projects one of a kind!

Custom Corporate Projects

  • Plan, design and execute events for our corporate partners. (These events include Meal Packs, Education Packs, & School Beautification.)

  • Write, edit, and stick to deadlines for client check-ins, wrap-ups, and impact reports.

  • Project manage and prioritize multiple events and tasks at once.

  • Recruit and train volunteers to serve as leaders during our events.

  • Collaborate closely with our Hands On Atlanta partners to gain a better understanding of their needs and opportunities for deeper partnerships.

Preferred Experience

You might describe yourself like this…

You’re a relationship builder and love the details.  As far as you are concerned, anything worth doing is worth doing right.  You stay focused and nothing falls through the cracks on your watch. You volunteer for new challenges without waiting to be asked. You are motivated and driven to make a lasting and positive impact. You’re going to take ownership of the time you spend with us and truly make a difference.

You have…

  • Success in managing, maintaining, and building client relationships.

  • Project management experience, especially for large scale service projects and annual events.

  • Communication skills to work between corporate clients, nonprofit partners, internal managers, vendors, and external stakeholders (like Board members and elected officials.)

  • Experience creating comprehensive supporting documents – work scopes, budgets, run of shows, floor plans, signage, inventory trackers, task lists, training decks, etc.

  • The ability to write, edit, and stick to deadlines for wrap-up and impact reports.

  • Financial understanding of budgets, margins, costs of goods and revenue to effectively execute events.

  • A demonstrated ability to juggle and prioritize multiple projects and tasks at once

  • An enthusiasm for working in a variety of environments, including our warehouse, corporate offices, event venues, parks, and schools

Recruitment Process

Preferred Experience

As the ideal candidate, you will have:

  • 2+ years’ experience as an event planner or project manager (nonprofit experience a plus.)

  • Customer service and client relationship management experience.

  • Exceptional organization and time management skills; ability to prioritize and respond to client needs quickly and accurately.

  • Creative and innovative in project design, collaboration, and planning.

  • Knowledge of volunteer recruitment, management, and events.

  • Ability to manage DIY project plans, supply ordering and project scoping.

  • Managerial experience overseeing staff and part-time labor support.

  • Comfort with speaking in public and explaining simple tasks to eager volunteers.

  • A “level head” that is calm, collaborative, and solutions-oriented under pressure.

  • Ability to thrive in a collaborative, fast-paced environment.

  • Tech savvy with Microsoft Office (Word, Excel, Teams, PowerPoint) and CRM system (Salesforce preferred.)

  • Ability to lift 10-50 pounds and stand for up to 6 hours.

  • Passion for our service and civic engagement (view our story, mission, and vision: https://www.handsonatlanta.org/our-story)

The fine print

  • Full-Time

  • Office Location:  384 Northyards Blvd - The Gathering Spot

  • Warehouse Location:  970 Jefferson Street

  • Must live in the State of Georgia, in close proximity to Atlanta, and have a valid driver’s license

  • This role is hybrid, with a remote workspace

  • Experience Level: 2+ years

Additional Information

  • Contract Type: Other
  • Location: Atlanta
  • Education Level: Bachelor's Degree
  • Experience: > 3 years
  • Occasional remote authorized
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