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Senior Events Coordinator

Hands On Atlanta is hiring!

About

We are looking for an enthusiastic, experienced events professional who shares our passion for service and our civic pride. At Hands On Atlanta, we mobilize the community to tackle our city’s most pressing needs. With over 40,000 volunteers, 150+ nonprofit partners, and a diverse array of programs, we’re making Atlanta a more engaged and equitable community for all.

Some things you should know

·       We have a storied, 35-year history of serving the Atlanta community.

·       We are a team of fun, community-minded service nerds.

·       We like to work hard and aren’t afraid to roll up our sleeves when necessary.

·       We enjoy a highly-collaborative, hybrid (both in-office and work from home) work environment.

Job Description

About the position

We’re seeking a Sr. Events Coordinator of Development who knows event planning inside and out. You’ll be diving into large-scale volunteer projects, specifically our Custom Corporate Projects department. Got creativity? Great! You’ll be designing and customizing signature events for our corporate partners. You’ll be working across departments, researching, and cultivating relationships, meeting big goals, and helping lead the charge in making our projects one of a kind!

Key areas of responsibility include:

Custom Corporate Projects

  • Plan, design and execute events for our corporate partners. (These events include Meal Packs, Education Packs, & School Beautification.)

  • Create comprehensive supporting documents – work scopes, budgets, run of shows, floor plans, signage, inventory trackers, task lists, training decks, etc.

  • Write, edit, and stick to deadlines for client check-ins, wrap-ups, and impact reports.

  • Project manage and prioritize multiple events and tasks at once.

Hands On Atlanta Week & MLK Days of Service

  • Similar to our custom corporate projects, these are our signature fundraising weeks. (These projects are typically larger in scope and scale.)

  • Manage, maintain, and build client relationships.

  • Organize and communicate multiple events with corporate clients, nonprofit partners, internal managers, vendors, and external stakeholders (like Board members and elected officials.)

  • Maintain and balance budgets, margins, costs of goods and revenue to effectively execute events and raise funds for the organization.

Task Leader Training

  • Recruit and train volunteers to serve as leaders during our events.

  • Create and update training materials to support our volunteer leaders.

  • Organize a database of task leaders and all-star volunteers.

Additional Responsibilities and Opportunities

  • Expand our offerings and grow our reach through new corporate engagements.

  • Collaborate closely with our Hands On Atlanta partners to gain a better understanding of their needs and opportunities for deeper partnerships.

  • Grow our list of vendors and event partners to scale our capacity and create more impactful projects.

Preferred Experience

You might describe yourself as a relationship builder and love the details.  As far as you are concerned, anything worth doing is worth doing right.  You stay focused and nothing falls through the cracks on your watch. You volunteer for new challenges without waiting to be asked. You are motivated and driven to make a lasting and positive impact. You’re going to take ownership of the time you spend with us and truly make a difference. 

As the ideal candidate, you will have:

·   2+ years’ experience as an event planner or project manager (nonprofit experience a plus.)

·   Customer service and client relationship management experience.

·    Exceptional organization and time management skills; ability to prioritize and respond to client needs quickly and accurately.

·    Creative and innovative in project design, collaboration, and planning.

·    Knowledge of volunteer recruitment, management, and events.

·   Ability to manage DIY project plans, supply ordering and project scoping.

·   Managerial experience overseeing staff and part-time labor support.

·   Comfort with speaking in public and explaining simple tasks to eager volunteers.

·   A “level head” that is calm, collaborative, and solutions-oriented under pressure.

·   Ability to thrive in a collaborative, fast-paced environment.

·   Tech savvy with Microsoft Office (Word, Excel, Teams, PowerPoint) and CRM system (Salesforce preferred.)

·   Ability to lift 10-50 pounds and stand for up to 6 hours.

·   Passion for our service and civic engagement (view our story, mission, and vision: https://www.handsonatlanta.org/our-story)

Recruitment Process

OK, let’s talk:

To become a member of Hands On Atlanta’s Development team, you must strike the right balance between an independent worker and team player. Make sure we can see your unique superpowers in your cover letter and resume. While you can apply directly, why not get a warm referral… what better way to demonstrate your awesome people skills?

The fine print

·       Full-Time

·       Office Location:  384 Northyards Blvd - The Gathering Spot

·       Warehouse Location:  970 Jefferson Street

·       Must live in the State of Georgia, in close proximity to Atlanta

Equal Opportunity Employer

Hands On Atlanta provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hands On Atlanta complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Additional Information

  • Contract Type: Full-Time
  • Location: Atlanta
  • Experience: > 2 years
  • Possible partial remote
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